Who can request this service?
Administrator, Faculty, Staff
When is this service available?
This service is available during regular business hours.
Before you request this service...
To ensure we can configure the room correctly in Outlook, please copy and paste the form below into your request and fill in all fields.
Meeting Room Setup Request
(Please copy/paste this block into your request and complete all fields)
- Room name (as it should appear in Outlook):
- Room number:
- Capacity:
- Phone extension (if applicable):
- Department:
- Should bookings be auto‑accepted or manually approved? (Auto‑accept is typical for self‑service rooms)
- Do you want an automatic reply sent to meeting organizers? (Optional — include reply text if yes)
- Should the calendar show the name of the meeting organizer, or just “Busy”? (Choose: Organizer name / Busy only)
- Who should be able to see the room’s availability? (Everyone / Specific group — please list group name or members)
- Who should be able to book the room? (Everyone / Specific group — please list group name or members)
- Do you want someone assigned as a calendar manager (delegate)? (Yes / No — if yes, provide their email address)
What is a delegate?
A delegate is a user who can manage the room’s calendar directly. They can add, modify, or delete meetings and see full details of all bookings. This provides a fallback if meeting organizers are unavailable.
Here is an example of currently available meeting rooms
How much does this service cost?
This service is provided free of charge.