Webforms options

Overview

Using Webforms to gather information from a particular audience can be done using a few methods

1) Self Serve using MS Forms.  

2) Information Technology Supported - Drupal Webforms on www.saultcollege.ca ONLY.

Target Audience

Sault College Employees

MS Forms

Personal Forms - Under My Forms

If sending notifications to one user, and there is not an immediate concern for sharing the form with other people, use this option.

  1. Go to https://forms.microsoft.com

  2. Under My Forms
  3. Click New Form
  4. Create your form ...

NOTE: Forms are not stored in your OneDrive, but are stored directly on the website for https://forms.office.com

Group Forms - Under My Groups

Group Forms are forms that are attached to a Team and can be easily access by other members of that Team.  This is the best option as it allows other uses to pick up work of the creater of the form isn't available.

  • Go to https://forms.microsoft.com
  • Under My Groups click the Team you want to attach this Form to
  • Click New Group Form
  • Create your form ...

Receiving Email when the Form has been submitted

  • Once the Form has been complete and is ready to share, look for the 3 ellipse dots in the top right hand corner (...) see image below
  1. Check the box Get email notification of each response
    1. If ITS has enabled the feature to Receive emails from the Group setting, nothing else will need to be done.
  2. Notice the Emoji's icon(s), these represent the users that will receive the emails.
  3. If you want to provide other users access to receive these emails, or if possibly ITS has not modified the setting to allow this, then you can enter any email address here.
    In the below image the SS represents (the Solution Specialist team) and the RR represents (Randy Riauka individual college email), both will receive the submitted forms.Uploaded Image (Thumbnail)

No email notifications for responses to Group Forms - Microsoft 365 Apps | Microsoft Learn

Transfer ownership of a form from to a new user

You can do this for Deleted user as well but:

  • This has to be done with in 30 days of the account being deleted
  • Only a Global Admin has enough permissions to complete this task

(1254) How To Transfer Ownership Of A Microsoft Form To Another User - YouTube

Active users

Transferring ownership of a Microsoft Form can be done by moving the form to a Microsoft 365 Group. Here are the steps:

  1. Go to My forms.
  2. Click on More form actions (…) on the top right corner of the form you want to transfer1.
  3. Select Move, and then select the group you want to transfer to1.
  4. Confirm the move1.

After the transfer completes, the moved form is still active, and all members of your group also become “owners” and have full editing capabilities. The responses will be stored in a new folder in the group’s document library.

Please note that the ownership of a form can be transferred from an individual to a group, but not the other way around. You can only transfer ownership of a form to a group you belong to if you’re the original owner of that form.

For a more detailed guide, you can refer to these video tutorials:

Still have questions? Request more information.
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