How to schedule the use of a Sault College Vehicle

If your department provides access to book the use of a vehicle follow these instructions.

Overview

If your department provides access to book the use of a vehicle follow these instructions.

Target Audience

Staff, Students

Instructions

Outlook Client

1. Open MS Outlook
2. Open Calendar
3. Select a time range in your calendar that you want to book
4. Click New Appointment
5. Enter a Title for your request.  NOTE: Title is the subject of your booking and will on be visible to you.  The Equipment Calendar for the Car will only display your name and not this Title.
6. In the Ribbon Bar click Scheduling Assistant
7. Under the Attendees group click Add Attendees
8. Click the drop down menu Under the Address Book
9. You will now notice a category called All Vehicles
   
   
    
10. Click All Vehicles and you will now see the list of all cars that can be booked for approved employees { To learn who provides approvals to book a car see the manager in the associated department listed in the next window labelled Select Attendees and Resources: All Vehicles }
11. Select the vehicle you want to book and click Required
12. Click OK
    
    
     
13. Back in the Scheduling Assistant menu, make sure the time you select is available.
14. Click Send to finish the booking
15. You will receive an email that your booking has either been Automatically Approved or Denied
    
    
     
16.  

How to Add the Vehicle's Calendar to your Outlook 

1. Open MS Outlook
2. Open your Calendar
3. Click Add Calendar { under the Manage Calendars menu item }
4. Click From Address Book...
   
   
    
5. Click the drop down menu Under the Address Book
6. You will now notice a category called All Vehicles
7. Click All Vehicles and you will now see the list of all cars that can be booked for approved employees { To learn who provides approvals to book a car see the manager in the associated department listed in the next window labelled Select Attendees and Resources: All Vehicles }
8. Select the vehicle you want to book and click Required
9. Click CALENDAR
10. Click OK
    
    
     
11. The new calendar will now appear in your Shared Calendars list in our left hand menu