Body
Overview
If your department provides access to book the use of a vehicle follow these instructions.
Target Audience
Staff, Students
Instructions
Outlook Client
- Open MS Outlook
- Open Calendar
- Select a time range in your calendar that you want to book
- Click New Appointment
- Enter a Title for your request. NOTE: Title is the subject of your booking and will on be visible to you. The Equipment Calendar for the Car will only display your name and not this Title.
- In the Ribbon Bar click Scheduling Assistant
- Under the Attendees group click Add Attendees
- Click the drop down menu Under the Address Book
- You will now notice a category called All Vehicles
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- Click All Vehicles and you will now see the list of all cars that can be booked for approved employees { To learn who provides approvals to book a car see the manager in the associated department listed in the next window labelled Select Attendees and Resources: All Vehicles }
- Select the vehicle you want to book and click Required
- Click OK
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- Back in the Scheduling Assistant menu, make sure the time you select is available.
- Click Send to finish the booking
- You will receive an email that your booking has either been Automatically Approved or Denied
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How to Add the Vehicle's Calendar to your Outlook
- Open MS Outlook
- Open your Calendar
- Click Add Calendar { under the Manage Calendars menu item }
- Click From Address Book...
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- Click the drop down menu Under the Address Book
- You will now notice a category called All Vehicles
- Click All Vehicles and you will now see the list of all cars that can be booked for approved employees { To learn who provides approvals to book a car see the manager in the associated department listed in the next window labelled Select Attendees and Resources: All Vehicles }
- Select the vehicle you want to book and click Required
- Click CALENDAR
- Click OK
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- The new calendar will now appear in your Shared Calendars list in our left hand menu
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