How to work with Mulitiple Calendars in Outlook

If you want to see more then one calendar in the same calendar view, rather then side by side, you can use calendar Overlay.

Summary

Overlapping multiple calendars in Outlook is a great way to keep track of your schedule, appointments, and events. Here are the steps to overlay multiple calendars in Outlook:

Target Audience

Everyone

Instructions

Adding Calendars:

• Open Microsoft Outlook on your computer.
• Click on the "Calendar" icon in the bottom left-hand corner of the screen.
• In the top ribbon, click on the "Home" tab.
• In the "Manage Calendars" section, click on the "Add Calendar" button.
• Select the type of calendar you want to add, such as "From Internet", "From Address Book", or "Create New Blank Calendar".
• Follow the on-screen instructions to add the calendar you selected.

Customizing Calendars Colours:

• Right-click on the calendar name in the "Manage Calendars" section.
• Select "Color".
• Choose the color you want to use to represent the calendar.

Overlaying Calendars:

• Click on the "View" tab in the top ribbon.
• In the "Arrangement" section, click on the "Overlay" button.
  • If you have additional calendars to "Overlay" select the calendars you want to "Overlay"
  • Click on the "Overlay" button again 
  • Repeat as needed.
• The calendars will now be displayed on top of each other in the same view.
   
• You can also click the left point arrow to the left of the Calendar's name

Removing Calendars:

• Click the X at the top right of the calendar you want to remove.
• The calendar will no longer be displayed in the overlay view.

Changing the Order of Calendars:

In Outlook for Microsoft 365, you can change the order of your overlayed calendars by dragging and dropping them in the "My Calendars" section on the left side of the screen. Here are the steps:

• Look for your list of Calendars in the bottom left-hand corner of the screen.
• You should see all of the calendars that you have added and categorized such as: "My Calendars", "Shared Calendars", etc
• To change the order of your overlayed calendars, simply click on the calendar you want to move and drag it up or down in the list.
• Drop the calendar in the desired position.
• Once you have changed the order of your overlayed calendars, you should see the changes reflected in the calendar view.

Overlaying multiple calendars in Outlook is a simple and effective way to manage your schedule and keep track of important events. By following the steps above, you can easily add, customize, and remove calendars in the overlay view.